Responsibilities:
• Develop, review, and improve administrative systems, policies, and procedures.
• Lead and supervise daily operations including reception, mailroom operation and office management
• Monitor costs and expenses for the office management functions including office supplies and equipment
and prepare budget for office management section
• Work closely with internal stakeholders on matters relating to office management
• Coordinate with landlord and Building Managing Agent (MA) on matters relating to office management
• Spearhead digitization of documents and record management
• Oversee office renovation
• Workplace Safety and Health (WSH) Committee
– Develop, implement and maintain WSH plans to ensure continuous improvement in WSH
performance and compliance
– Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH
requirements to ensure the safety of all personnel
– Conduct regular safety inspections to ensure work activities adhere to WSH standards
– Identify unsafe work practices or conditions and recommend appropriate control measures
– Liaise and communicate with contractors regarding WSH matters, ensuring clear and effective
communication
– Follow up on all outstanding safety-related issues to ensure timely resolution
• Fire warden
– To check with landlord/MA when the fire alarm is triggered
– Attend tabletop exercise conducted by landlord
– Prepare attendance list for fire drill exercise
– Evacuate the staff during fire drill exercise
– Review and update the evacuation plan as required
• Support human resource operations in the future as part of career advancement
• Handle any other ad-hoc duties as assigned

Requirements:
• Degree holders in Business Administration or related field
• Minimum 3 years of relevant work experience in office management, facilities management, project
management
• Ability to handle and communicate with different stakeholders
• Proficiency in Excel, Words and Powerpoint
• Able to think and work independently and as a team member in a challenging environment 

To help us process your application, please visit www.gmprecruit.com/current-jobs to upload your resume on our website with GMP Job Code: 24724

GMP Recruitment Services (S) Pte Ltd   |   EA Licence: 09C3051   |   EA Personnel: Juancho Villafuerte   |   Registration No:R24119907